DND/CAF Fraud Risk Management Program Questionnaire

INSTRUCTIONS

You will be asked to reflect on your knowledge and experience related to fraud as well as fraud risk management, identification and reporting.

Context: Fraud is any intentional act of deception for unjust or illegal gain. Fraud may be committed by internal (e.g., Defence Team members) or external (e.g., third parties). The Fraud Risk Management Program (FRMP) led by Assistant Deputy Minister, Review Services aims to mitigate fraud risks in the Department of National Defence (DND)/Canadian Armed Forces (CAF).

Purpose: This questionnaire is designed to gather anonymous feedback from members of the Defence Team (DT). It helps us understand how aware people are of the organization’s efforts to prevent and detect fraud in order to refocus program efforts and resources as gaps are identified. The results will be used to track progress and measure the impact of the Fraud Risk Management Program (FRMP). The questionnaire is open to all Defence Team members.

Participation: The questionnaire will take approximately 10-15 minutes to complete. Your participation is confidential, anonymous and voluntary. You have the option not to answer any question that you are not comfortable with or that you feel may compromise your identity. This questionnaire will be open indefinitely and each Defence Team member may submit one response. Your input is crucial to the Fraud Risk Management Program as it helps us shape our program, making it responsive and tailored while identifying necessary course-corrections.

Questions/concerns: If you have any questions or concerns regarding this survey, please contact the Fraud Risk Management Program team at: +ADM(RS) FRMP - SMA(Svcs Ex) PGRF@ADM(RS) DGEI@Ottawa-Hull.

Thank you for your participation!

Privacy statement: The authority to collect personal information is provided by the Financial Administration Act and the Public Service Employment Act and as described in the Standard Personal Information Bank PSE 905 (Training and Development). You have the right of access to, and correction of, your personal information. Any questions, comments or concerns regarding this statement or your rights under the Privacy Act may be directed to DND’s Privacy Coordinator. If you are not satisfied with the response to your privacy concern, you may wish to contact the Office of the Privacy Commissioner by email [at info@priv.gc.ca](mailto:at info@priv.gc.ca).

I know where to find the DND/CAF’s fraud prevention information.

I know how to identify fraud.

I know how to report fraud.

In today’s complex and rapidly evolving environment, the DND/CAF faces increasing threats from fraudulent activities. It is important to have systems in place to spot and stop it early. To your knowledge, how well is the DND/CAF protecting itself from fraud by managing fraud risk to mitigate fraudulent activity?

I am aware of the DND/CAF’s Fraud Risk Management Program.

I would be interested in attending a Fraud Risk Management Training session in the future.

I have observed or suspected fraudulent activity in the DND/CAF.

I am comfortable reporting fraud or unethical behaviour without fear of reprisal.

What would make you feel more comfortable reporting fraud or unethical behaviour without fear of reprisal?

Are there any tools or resources, if any, that would help you better detect or prevent fraud?

In your opinion, which processes or areas within the DND/CAF are the most vulnerable to fraud?

Reports of suspected fraud are taken seriously by the Defence Team.

Overall, what improvements would you suggest, if any, to reduce fraud risk in the DND/CAF?

Are you a CAF member or a public servant?

What Organization (L1) do you work for?

What is your current work location?

ANNEX – QUESTIONNAIRE STANDARD INFORMATION

Risks: The risks assessed with responding to this questionnaire are assessed as minimal. Some people may experience discomfort when answering some of the questions, however, the potential risk and level of distress is estimated to be no greater than what one would experience in everyday life. Should you experience discomfort, you may choose not to answer a question or sections.

Information you provide: The information collected will be fully confidential and will only be shared with members of the FRMP team. No information that could directly identify you as an individual participant will be shared outside of the FRMP team. However, maximum participation will increase the value of the questionnaire. Anonymity will be protected in any reports or presentations as only consolidated and summarized information will be reported. At no time will any specific comments (including verbatim quotes) or any individual questionnaire responses be shared.

Future uses of data/ secondary analysis: The full anonymized data will be stored on a secure server controlled by National Defence and may be retained indefinitely. The full or partial data may be accessed by authorized FRMP team members and may be used in future approved trends analysis (e.g., to provide information on a specific issue of interest to the DND/CAF) that adheres to data security and privacy protocols. By consenting to respond to this questionnaire, you are agreeing that your data can be used beyond the purposes of this present survey by either the current or future authorized FRMP team members.

ATIP considerations: The Access to Information Act and the Privacy Act entitles Canadian citizens, permanent residents of Canada, and individuals or corporations currently present in Canada to obtain copies of research reports and research information held in federal government files. Prior to releasing any information and in the event that any information related to this questionnaire is requested, the Director Access to Information and Privacy screens the information to ensure that the identities of individuals are not disclosed.

Acceptance: Proceeding to the questions indicates that you fully understand the information provided to you about your participation and that you agree to participate. Further, you are agreeing that your data can be used beyond the purposes of the present study by either the current or other authorized personnel. In no way does this waive your legal rights nor release the researchers, sponsors, or involved institutions from their legal and professional obligations.

Additional information: Please visit FRMP - ADM(RS) for more information regarding fraud risk management, including what fraud is.

Date modified: 2025-11-17